Premium Event Equipment Rentals
Every Event,PerfectlyEquipped.
From elegant tents to full stage setups — we bring your vision to life with premium equipment and flawless execution.
Events Done
Years Experience
Happy Clients
Est.
2016
Excellence
Who We Are
We don't just set up events.
We set the scene.
Avaia Events is a premium event equipment rental company built on one promise — that every event, no matter the size, deserves to feel extraordinary.
From intimate family gatherings to large-scale corporate functions, we bring the space, the comfort, and the structure — you bring the people and the purpose.
Premium Quality
Clean, well-maintained equipment every single time.
On-Time Delivery
We set up and break down on your schedule, always.
Full Support
A dedicated team with you from booking to final takedown.
What We Offer
Everything Your Event Needs,
All In One Place.
01
Tents & Canopies
A-frame, marquee, stretch tents, and pagoda styles. Weatherproof and customizable for any setting.
- Small (up to 50 guests)
- Medium (50–200 guests)
- Large (200–1000+ guests)
- Custom configurations
02
Seating & Tables
From Chiavari chairs to banquet tables — comfort meets aesthetics for every event type.
- Chiavari & Tiffany chairs
- Banquet & round tables
- VIP lounge sets
- High tables & barstools
03
Stage & Platforms
Modular stage systems with risers, stairs and skirting. Perfect for performances and ceremonies.
- Modular stage boards
- Adjustable height risers
- Podium & lectern
- Red carpet setups
04
Air Conditioning
Industrial portable AC units that keep your guests cool even in the hottest conditions.
- Portable split units
- Industrial spot coolers
- Evaporative air coolers
- Heaters for cold events
05
Lighting & Décor
Fairy lights, chandeliers, uplighters to transform any space into something unforgettable.
- Fairy & string lights
- Uplighters & spotlights
- Chandelier installations
- LED dance floors
06
Power & Generators
Reliable power solutions so your event never goes dark. Silent generators, various capacities.
- Silent diesel generators
- Cable management
- Distribution boards
- Inverter backup units
07
Sound Systems
PA systems, subwoofers, microphones and monitors. Crystal-clear audio for any event.
- PA & speaker systems
- Wireless microphones
- Mixers & amplifiers
- Projectors & screens
08
Portable Toilets
Clean, well-serviced portable restroom units for outdoor events.
- Standard portable toilets
- Luxury restroom trailers
- Handwashing stations
- Servicing & maintenance
Tailored Bundles
Choose a Package or
Build Your Own.
All packages are customizable. Contact us on WhatsApp for a personalized quote.
Essential
Starter
Perfect for small intimate gatherings and family events.
- ✓ Small tent / canopy
- ✓ Up to 50 chairs
- ✓ 5 tables
- ✓ Basic lighting
- ✓ Delivery & setup
Premium
Grand
Our most-booked bundle for weddings and major celebrations.
- ✓ Large marquee tent
- ✓ Up to 300 chairs
- ✓ 30+ tables
- ✓ Stage & podium
- ✓ AC units
- ✓ Full lighting setup
- ✓ Sound system
- ✓ Generator
- ✓ Delivery, setup & takedown
Corporate
Executive
Tailored for conferences, launches and professional events.
- ✓ Conference tent setup
- ✓ Boardroom seating
- ✓ Professional stage
- ✓ AV equipment
- ✓ Projector & screen
- ✓ Branded elements
- ✓ Full power & AC
Need something specific?
Tell us what you need — we'll build the perfect package around your event.
How It Works
From Enquiry to
Flawless Execution.
Reach Out
Send us a WhatsApp message with your event details — date, location, guest count and what you need.
Get a Quote
We send you a detailed, transparent quote within hours. No hidden fees. No surprises.
Confirm & Book
Agree on terms, pay a small deposit and lock in your date. We handle the rest.
Sit Back & Enjoy
We arrive early, set up everything perfectly and return to pack up after your event ends.
Our Work
Moments We've
Helped Create.
Kind Words
What Our Clients
Are Saying.
"Avaia Events made our wedding day absolutely perfect. The tent was gorgeous, the chairs were spotless, and the team set everything up before we even arrived. Highly recommend!"
"Professional, punctual, and reasonably priced. We used Avaia Events for our company's annual conference and the setup was world-class. Will definitely be using them again."
"From the first WhatsApp message to the final takedown — smooth, stress-free and excellent. The stage setup for my sister's graduation was incredible. Avaia Events is the real deal."
"The AC units they provided were a lifesaver at our outdoor birthday party. Everything came on time, looked amazing, and they were so easy to communicate with. 10/10."
"We needed a full setup for 600 guests in under 3 days. Avaia Events pulled it off without breaking a sweat. Exceptional team, exceptional results."
Questions & Answers
Frequently Asked
Questions.
The booking period depends on the type and quantity of items required. To ensure availability and allow adequate time for preparation and logistics, we recommend booking at least 2–4 weeks in advance. For large events or specialized equipment, bookings should ideally be made 1–3 months before the event date.
Yes, we provide delivery and setup services. Our team delivers the items to the event venue, installs them as required, and ensures everything is properly arranged before the event begins.
We provide services across Kenya, covering all 47 counties. We can deliver and set up event items in major cities and towns, including Nairobi, Kisumu, Mombasa, Nakuru, Eldoret, Kakamega, Kisii, Nyeri, Meru, and surrounding areas. Transport and logistics costs may vary depending on the event location.
Yes, you can customize your package to suit your event needs, budget, and preferences. We work with clients to select the specific items, quantities, and services required, ensuring a personalized package that meets the unique requirements of the event.
To confirm a booking, a deposit is usually required after agreeing on the package and quotation. Payment can be made via mobile money (such as M-Pesa), bank transfer, or other agreed methods. Once the deposit is received, your booking is secured and we will issue a confirmation. The balance is typically paid before or on the event day, depending on the agreement.
In case of any damage during the event, the client is responsible for the cost of repair or replacement depending on the extent of the damage, as outlined in the booking agreement. We always encourage careful handling, and our team ensures proper setup to minimize any risks of damage.
Yes, we handle both indoor and outdoor events. Whether it is a hall, church, school, or an open-air venue, we provide suitable setups and ensure the items are properly arranged and secured for the environment.
Yes, you are welcome to view the equipment before making a booking. We can arrange a physical visit or share photos and videos of the available items so you can make an informed choice.
Let's Make It Happen
Ready to Plan
Your Event?
Reach us directly on WhatsApp — we respond fast, we quote fast, and we deliver faster.
WhatsApp Chat
Tap to open a direct chat with us. Fastest way to get a quote.
→Email Us
hello@avaiaevents.com — for formal enquiries and detailed briefs.
→Call Us
Available Mon–Sat, 8am–8pm. We love a good conversation.
+000 000 0000